Shares transmission refers to the process of transferring shares from a deceased shareholder to their legal heirs. Unlike share transfers, which occur between living shareholders, the transmission of shares is an involuntary process triggered by unfortunate events such as the death, bankruptcy, or insanity of a shareholder. This article will walk you through the Shares Transmission Procedure and the steps involved in claiming inherited shares.

What Is the Transmission of Shares?

The Transmission of Shares is the legal procedure used to transfer ownership of shares when the original shareholder is no longer capable of holding them. This typically occurs due to death or mental incapacity. In such cases, the shares are transferred to the legal heirs or nominees, provided that the correct procedure is followed and all required documents are submitted.

Why Is Shares Transmission Important?

When a shareholder passes away or is declared legally incapable of managing their shares, the rights of their legal heirs must be protected. The Shares Transmission Procedure ensures that the ownership of the shares is passed on smoothly and legally, safeguarding the interests of the shareholder’s family or beneficiaries.

Key Steps in the Shares Transmission Procedure

The process for the Transmission of Shares involves several important steps. Let's break them down:

1. Obtain the Legal Heir or Succession Certificate

The first step is to obtain a legal heir certificate or a succession certificate from the court. This document establishes the rightful heirs to the deceased shareholder’s assets, including their shares.

2. Notify the Company

Once the legal heir or nominee has been identified, it’s essential to notify the company about the shareholder’s death or incapacity. The company should be informed by submitting a formal transmission request along with the death certificate and legal heir certificate.

3. Complete the Transmission Request Form

Most companies provide a Shares Transmission Form which must be filled out by the legal heirs or nominees. This form, along with the necessary documents, should be submitted to the company’s registrar or transfer agent.

4. Submit Required Documents

The following documents are typically required for the Transmission of Shares:

  • A certified copy of the death certificate
  • Succession certificate or legal heir certificate
  • Transmission request form
  • Original share certificates (if held in physical form)
  • Proof of identity of the heirs (such as PAN card or Aadhaar card)

5. Approval from the Company

Once the company receives all the required documents, they will verify the details and approve the transmission request. This process may take some time, depending on the complexity of the case.

6. Transfer of Shares

After the transmission request is approved, the shares are transferred to the name of the legal heirs. If the shares are held in a dematerialized form, the new owners will receive them in their Demat account. If they are held in physical form, the company will issue new share certificates in the name of the heirs.

Timeframe for Shares Transmission

The time required for the Transmission of Shares can vary depending on the company and the documents provided. Generally, the entire process can take between two to six weeks once the required paperwork is submitted and verified.

Conclusion

Understanding the Shares Transmission Procedure is crucial for legal heirs to ensure a smooth transfer of ownership. By following the steps outlined above, heirs can claim their shares without unnecessary delays. Share Claimers can assist you in this process, ensuring that the transmission of shares is handled efficiently and in compliance with legal requirements.